Match receipts to transactions

Once a receipt or invoice is in your Inbox, Travada Books reads the amount, date and supplier, then looks through your transactions for the one it belongs to. Matching attaches the file to that transaction, so your records have the paperwork behind them.

What the statuses mean

Each item in your Inbox shows where it's got to:

• Analyzing: Travada Books is still reading the file.
• Suggested match: a likely transaction was found and needs your confirmation.
• No match: nothing fitted yet. Travada Books keeps checking as new transactions come in.
• Pending: waiting for you to match it yourself.
• Matched: attached to a transaction.

Confirm or decline a suggestion

1. Select the item in your Inbox. The details open on the right.
2. Under Suggested match, check the transaction's name, date and amount against the receipt. The percentage shows how confident Travada Books is.
3. Select Confirm to attach the receipt to that transaction, or Decline if it's wrong.

If you decline, that transaction won't be suggested for this receipt again, and the item waits for you to match it yourself.

Match a receipt yourself

1. Select the item in your Inbox.
2. Select Match to transaction.
3. Transactions close to the receipt's amount are listed first. Type in Search transactions… to find others by name or supplier.
4. Select the transaction.

A transaction that already has another receipt matched to it is labelled Already matched. You can still pick it.

Automatic matches

When a receipt fits a transaction very closely and comes from a supplier you've confirmed matches for before, Travada Books matches it for you. It shows as Matched straight away. Check these now and then, and unmatch any that are wrong.

Travada Books learns from every match you confirm or make yourself, so suggestions for the same supplier get faster and more accurate over time.

Unmatch

1. Select the matched item in your Inbox.
2. Next to the matched transaction, select Unmatch.

The file is removed from the transaction and the item goes back to Pending, ready to match again.

After a match

• The file is attached to the transaction. Open the transaction on the Transactions page to see it.
• The item is marked Matched in your Inbox.
• The file stays in your Vault, where every Inbox file is kept.

Other things you can do

Open the ⋮ menu on an item to:

• Mark done, if it doesn't need a transaction, or Mark unhandled to bring it back.
• Retry matching, to have Travada Books read the file and look for a match again.
• Download the file, or Copy link to the item for a teammate.
• Delete the item.

Documents that aren't receipts or invoices, such as contracts or letters, are sorted into the Other tab and aren't matched.

Good to know: A receipt can only be matched to a transaction that's already in Travada Books. If there's no match yet, import a bank or M-Pesa statement or add the transaction yourself.

Next steps

• Forward receipts to your Inbox
• Categorise transactions